How much does camp registration software cost?
Camp software is normally priced in one of three ways — a per-registration fee, a percentage of what you collect, or a flat subscription — and the right one depends on how many registrations you take and how seasonal they are.
By The Campio Team · Last updated: September 2026
Short answer
Camp registration software is usually priced per registration, as a percentage of payments processed, or as a subscription, often on top of card processing fees of roughly 1.5-3% plus a fixed amount per transaction. Campio is free to open an account and publish a camp, and charges a platform fee plus a transaction fee on paid registrations.
The pricing models
Most providers in this category use one of these, sometimes combined.
- Per registration: a fixed amount for each sign-up, often passed on to families as a booking fee.
- Percentage of payments: a share of each transaction, so cost tracks revenue.
- Subscription: a monthly or annual fee regardless of volume, which suits high-volume year-round operators.
- Card processing: charged by the payment processor on top of any of the above.
What to check before comparing prices
Headline prices rarely decide the real cost. These usually do.
- Whether the fee applies to free registrations as well as paid ones.
- Whether you can pass the fee on to families, and whether that is allowed in your market.
- Whether seasonal inactivity still costs money.
- Whether waivers, messaging, attendance and staff accounts are included or sold as add-ons.
- How refunds are treated: are fees returned when you refund a family?
What Campio costs
Creating an account, setting up a provider profile and publishing a camp is free. On paid registrations processed through the platform, Campio charges a platform fee plus a transaction fee, so a quiet season costs nothing and cost scales with what you actually sell.
Payouts go to the provider's own connected Stripe account, net of those fees, so there is no separate invoice to settle afterwards.
Frequently asked questions
Is there a free camp registration software?
Several platforms, including Campio, are free to set up and publish with, and earn on paid registrations instead of an upfront licence.
Can the fee be passed to parents?
Some providers add a booking fee for families. Whether this is appropriate depends on local rules and your own pricing policy.
Does Campio charge for free camps?
Fees apply to paid registrations processed through the platform.